The Institute of Doctoral Studies (ISD)
“Ovidius” University Constanța(UOC) is an accredited institution of higher education that organizes PhD, ScD and MD studies, hereafter named IOSUD-UOC.
Doctoral studies are organized in the following research fields of the doctoral schools authorized to function: Philology, Theology, Biology, Medicine, Dentistry, History, Mathematics and Civil Engineering.
IOSUD-UOC is run by the Council of Doctoral Studies, hereafter named CSUD, representing the governing and organizing body of the doctoral studies programs. The Council is headed by a director, who is a member of CSUD by right and whose position is the equivalent of a vice-rector’s.
CSUD has 15 members, who are doctoral supervisors affiliated at “Ovidius” University, and doctoral students. The methodology of the CSUD election process is approved by the Senate of “Ovidius” University Constanța.
The CSUD membership term is 4 years. The doctoral students, who are CSUD members and complete their doctoral studies during the CSUD membership term, leave their place vacant after the public defense.
The administration of doctoral studies and of the various activities of IOSUD-UOC and CSUD is done by Secretary’s office of the Institute of Doctoral Studies, hereafter ISD.
IOSUD-UOC is the administrative and organizational structure providing the necessary support of, and being responsible for, the completion of doctoral studies in a specific field or in interdisciplinary fields. Each Doctoral School is run by the Doctoral School Council.
Starting with the academic year 2012-2013, the 8 doctoral research fields of UOC are administered and organized in four doctoral schools, as follows:
·Doctoral School of Humanities; fields of research: Philology and History;
·Doctoral School of Applied Sciences; fields of research: Biology, Mathematics and Civil Engineering;
·Doctoral School of Medicine; fields of research: Medicine and Dentistry;
·Doctoral School of Theology; field of research: Orthodox Theology.
Doctoral studies are organized on the basis of a contract between the doctoral student, the doctoral supervisor, the Doctoral School, and UOC. The contract establishes the rights and obligations of the doctoral student, the doctoral supervisor and, through the respective doctoral school, of “Ovidius” University. The contract also includes an appendix containing the individual research plan for the doctoral studies.
The financial sources of the doctoral programs are: state subsidized seats, private tuition fee, sources from research grants.
The amount of the annual tuition fee for each doctoral field for the non-subsidized seats and the thesis defense fee are proposed by the doctoral schools’ councils, approved by the Management Board of UOC (hereafter CA) and validated by the University Senate before being made public on the university web-site.
Doctoral supervision is granted by the Ministry of Education for the academic staff who have obtained the habilitation right at Ovidius University or at any other university, and it has been approved by the National Council for Attesting Titles, Diplomas and Certificates (CNATDCU), on the basis of teaching and research evaluation and of national and international recognition.
A doctoral supervisor may supervise doctoral research in the field in which he/she obtained the right to coordinate theses.
A doctoral supervisor must be affiliated at one of the doctoral schools of UOC. The supervisor should have been granted this status either according to the National Education Law no. 1/2011 (hereafter LEN 1/2011) or prior to it, according to Art. 166 of LEN 1/2011.
Doctoral studies are organized at UOC as the third component of the three-cycle higher education system (according to the Bologna education process), as advanced research, and regulated by the set of rules concerning the organization and development of doctoral studies in accordance with LEN 1/2011 and the Code of Doctoral Studies (GD 681/2011). The set of rules is approved by both CSUD and the University Senate.
Doctoral studies are the highest degree of academic studies, whose aim is to broaden knowledge through individual research. Through doctoral studies the student reaches level 8 in the European Qualification Framework (EQF) and the National Qualification Framework.
Doctoral studies in Romania are of two kinds: scientific and vocational.
- Scientific doctoral studies are based on advanced research and creativity contributing to the advancement of knowledge and to the development of cognitive skills. Based on scientific methods, scientific doctoral studies aim at producing new knowledge with national and international relevance. The doctoral diploma obtained is a prerequisite for careers in higher education and research.
- Vocational doctoral studies aim at producing highly original approaches, based on scientific methods and systematic reflection, to artistic creations or to sports performances at national and international level, in the arts and sports. The doctoral diploma obtained is a prerequisite for careers in higher education and research in the fields of arts and sports.
The duration of a doctoral studies program is usually of three years, exception being made by the doctoral studies program in the field of medicine, which lasts for four years. The duration is counted from the date of enrollment to the date of the public defense of the thesis.
The doctoral studies program, planned for three or four years, is divided into academic semesters, as follows:
• a) Year 1: a training program based on advanced academic studies, organized by each Doctoral School, according to its expertise and research fields, and consisting of activities varying from highly specialized courses, seminars, laboratory research and the like. These activities run for 12 weeks (14 in the medical fields).Year 1 cannot be extended or discontinued.
• b) Years 2, 3 (4): Individual research work in the fields of science or artistic creation/sports performance done under the coordination of the supervisor. Individual programs are planned for the entire remaining period of doctoral studies.
The two components of the doctoral studies program: the advanced training program and the individual research program are mandatory for the completion of doctoral studies by the doctoral student.
Doctoral studies are completed with the public defense of an original research thesis, called doctoral thesis, which is the result of the research activity / artistic creation carried out by the doctoral student, during the doctoral studies program. The thesis must meet the format and content requirements set by the university’s regulations.
For health or other solid reasons, the doctoral program can be extended for another 1 or 2 years if the student obtains the approval of the supervisor, of the Doctoral School Council, and the University Senate. Any extension for a state-subsidized student interrupts the subsidy, the student having to pay for the extension period.
Doctoral studies may be discontinued for solid reasons with the approval of the supervisor, the Doctoral School Council, and the University Senate. The duration of the program is extended to include the period/periods of discontinuation the student has benefitted from.
The extension referred to in section 1, or the discontinuation and extension referred to in section 2, will be described in amendments attached to doctoral studies contract.
If the doctoral student fails to complete the thesis within the deadline set by the doctoral studies contract or by any annex to the contract, he/she can obtain, upon request, an extension up to 2 years to hand in and defend the thesis. Failure to finish the thesis and defend it after the granted extension leads to expulsion.
During the granted period mentioned above the doctoral student may not receive any scholarship or financial support from doctoral grants.
Candidates may register for admission in the competition of obtaining a state subsidized or non-subsidized seat, as follows:
* September 7-16, 2017, for the doctoral fields: Philology, History, Theology, Biology, Mathematics, Civil Engineering;
* September 11-20, 2017, for the doctoral fields: Medicine, Dentistry.
Registration takes place at Ovidius University, Ion Voda street, no.58, room 102 (1st floor),
between 10:00-16:00, Monday through Friday, and between 10:00-13:00 on Saturday.
Admission to the doctoral studies programs, 2017/2018, is based on an exam organized by each doctoral school in the research fields mentioned above. Each doctoral school/doctoral supervisor has both subsidized and non-subsidized seats open for the entrance examination and occupied according to the candidates’ individual results.
The prospective doctoral student has to pay a registration fee that may differ for each school and an enrollment fee upon registration as doctoral student.
Students whose parents belong to the university teaching staff are waived the registration fees.
University graduates and postgraduates (holding a master's degree or the equivalent) are eligible for admission in the doctoral school and for participation in the entrance exam. The university diploma held by students who graduated before the implementation of the 3-cycle higher education system is accepted and considered to cover the equivalent of the graduate degree, which became compulsory after the implementation of the 3-cycle system.
Attendance in the doctoral studies programs are of two kinds:
• full-time attendance;
• part-time attendance.
Upon registration the student must have the following documents:
• A registration form (available at the Secretary’s office for foreign citizens);
• Curriculum vitae;
• A list of articles/publications by the candidate, if any;
• A certificate of competence in a largely-circulated foreign language, issued by the Department of foreign languages of UOC, no earlier than two years prior to the admission examination (except for the candidates who have graduated a single or double specialization in a foreign language, clearly mentioned on the graduation diploma, or who have obtained an internationally recognized certificate of competence in a foreign language (e.g. CAE, TOEFLE, IELTS), B 2 level, at least.
• Birth certificate (certified copy and photocopy);
• Marriage certificate, if birth name has been changed (certified copy and photocopy);
• High school diploma or equivalent (certified copy and photocopy);
• University Diplomas (BA and MA) and the Diploma Supplements / Academic Transcripts (certified copies and photocopies). The MA graduation certificate in the original for students graduating the MA program in the current academic year;
• The registration fee payment receipt (fees can be paid at any UOC cash desk, open Monday through Friday between 8.00 and 16.00 or by bank transfer to the following bank account of “Ovidius” University: RO74TREZ23120F330500XXXX, opened at National Treasury Bank, Constanța branch (UOC code: 4301332).
• A copy of the passport (for foreign citizens);
• Other documents specified by the doctoral school’s regulations, if applicable;
• An “envelope” folder.
In the latter case, the payment order shall specify: the candidate's name, the info: “registration fee for doctoral school entrance examination, “Ovidius” University Constanța, doctoral field ...... ".
The receipt / payment order will be attached to the registration documents and submitted to the ISD secretariat;
Candidates who graduated from universities outside Romania, in EU and EEA member states should submit a certificate of academic studies recognition issued by the Romanian Ministry of Education (CNRED-MECS);
Candidates who graduated from universities outside Romania in non-EU and EEA member states should submit a letter of acceptance issued by the ministry of Education (DRI-MECS).
Citizens of the European Union (EU) Member States, of the states belonging to the European Economic Area (EEA) or the Swiss Confederation have access to doctoral studies under the same regulations like the Romanian citizens, stipulated by the Romanian law (the regulations refer to taxes, enrollment and registration fees, tuition fee, thesis defense fee).
Romanian citizens living in any country may have access to doctoral studies according to the current Romanian law of education, to bilateral agreements and unilateral offers and to the Ministry of Education (MECS) methodologies specifically designed for this purpose.
Candidates who have conducted studies outside Romania are required to submit a certificate of graduate studies recognition issued by the Romanian Ministry of Education (CNRED-MECS), in certified translation copy.
Upon registration, candidates from both EU-EEA member states and from non-EU-EEA states have to submit a certificate of competence in the Romanian language and / or in a largely-circulated international language, according to the language in which the respective doctoral school organizes its studies.
The certificate of competence in Romanian, issued at the end of the preparatory year or the certificate of competence in a foreign language issued by the department of foreign languages of UOC should be obtained no earlier than years prior to registration.
The admission to UOC’s doctoral studies is based on an exam held between September 18-22, 2017, consisting of an interview during which the candidate presents his/her research proposal, demonstrates his/her ability for research and knowledge of the particular field he/she has chosen the topic from. The research topics are posted on the website for each doctoral school. The only exception to the rule is the Doctoral School of Theology for which the candidate has to pass a written test and an oral examination.
The examination board consists of the doctoral supervisor, whom the candidate has opted for before the exam, and of at least 2 other doctoral supervisors/researchers in the respective Doctoral School, whose academic position should be Professor / Associate-Professor, or equivalent in a Research Institute. The chair of the board is the doctoral supervisor, the candidate has opted for prior to examination.
Candidates who obtain a grade equal to or higher than 8.00 are admitted according to the number of seats the doctoral supervisor has solicited, in the descending order of the admission grade results.
Candidates with equal grades, placed last on the admission list, are admitted for the remaining seats according to delimitation criteria set up by the doctoral school and made public three months prior to the examination date.
The candidate admitted and enrolled at the doctoral school becomes a doctoral student and maintains this status for the whole period of doctoral studies. Student enrollment is certified by the Rector within five days following admission.
The admitted candidate who fails to enroll during the five-day period following admission loses the obtained seat which is occupied by the next candidate ranked in the descending order of the admission grade results list.
After completing the enrollment procedure and signing the doctoral studies contract, the student acquires the status of doctoral student for the entire period of studies. Doctoral students may be affiliated at the university and obtain the position of research assistants or academic assistants, for the period of doctoral studies.
A doctoral student and a doctoral supervisor can preserve the respective status for only one doctoral school of UOC.
The doctoral thesis
The doctoral student who has completed doctoral studies in the doctoral school and has received the acceptance report from the doctoral supervisor and the advisory board, may submit the thesis and may request its public defense at the Secretary’s office of the Institute for Doctoral Studies (USD) of UOC.
The public defense of the thesis takes place in the presence of the doctoral board, whose members are approved by the Senate of UOC.
The PhD, ScD or MD title will be confirmed by the Ministry of Education, after the thesis and the whole defense process are validated by the National Council for Title Validation (CNATDCU) of the Ministry of Education (MENCS) through a confirmation order signed by the Minister of Education.
The PhD, ScD or MD diploma is issued by the UOC within 2 months after the reception of the Minister’s Confirmation Order.