Ovidius University of Constanța initiated by decision of the Administrative Board no. 1020 of 24.10.2017 the procedure of implementation of HRS4R by adopting the European Charter for Researchers and the Code of Conduct for Recruitment of Researchers.
The Charter and Codewere adopted by the European Commission in 2005 (Official Journal of the European Union, cap.13, vol.48) and presently, their implementation is a requirement to be eligible for research funding from the EU, according to chapter 32 of the H2020 grant agreement.
The Letter of endorsement of the Charter and Codeno. 15265 of 13.11.2017 was signed by the Rector of OUC and submitted to the EU Commissioner for research and Innovation. The letter was accepted and the case number 2018RO351041 for HRS4R implementation at OUC was opened.
During 2018, with funding from the CNFIS-FDI-2018-4080 project, various stakeholder consultations took place. Details about the entire process can be found here. A questionnaire was created and the results of the survey are available here. Additionally, several interviews were conducted, all in the effort to analyze the gaps and propose an action plan for HRS4R implementation.
Based on those consultations three documents were prepared: the Gap analysis, the OTM-R checklist and the Action plan for the implementation of the HRS4R process. The three documents were adopted by the OUC Senate decision no. 913 on 13.12.2018. The three self-assessment documents were submitted on 27.12.2018 and, presently, are under review.
Open, Transparent and Merit-based Recruitment (OTM-R) policies ensure the hiring of the best person possible for the job, but at the same time guarantee equal opportunities and access for all, creates an international portfolio for cooperation, competition and mobility, improves and puts into value the research career. OTM-R policies are inherently linked to the Charter of researchers and Code for recruiters, being a part of the university strategy for researchers.
Ovidius University of Constanta (OUC), has embraced the Charter and Code and has already implemented most of their principles due to national legislation and internal regulation. During the implementation of the HRS4R process the OTM-R policies, which are presently included in several different regulations will be collected in a single document in English.
Presently, the existing OTM-R policies of OUC are specified mainly in:
OUC Charta and OUC Code of Ethical Conduct (safeguarded by the OUC Board of Ethics), which stipulate the fundamental principles of OTMR (ethical principles, academic freedom, non-discrimination, transparency, merit, gender balance, etc.);
Internal code of conduct, which has many provisions on labor contracts, work conditions, research environment, stability of employment, career development;
Regulation on opening, recruiting, selecting and hiring into permanent and temporary positions (the criteria and standards for occupying a research position are clearly specified at university level and posted publicly whereas the advertising goes beyond the OUC webpage and also includes https://www.euraxess.gov.ro/romania/jobs-funding and http://jobs.ancs.ro/ portals.);
Regulation on evaluation and appraisal of employees, particularly for the academic/research staff, based on four types of evaluations that are part of the appraisal system: self-evaluation, evaluation by peers, by students and by direct supervisors. The internal regulation has provisions on recognition of qualifications, previous experience, mobilities etc.